Productivity Hacks

Automatically Share Meeting Notes in Gmail

By now, you’ve probably read our posts on streamlining your workflows with automation and automatically sharing notes in Slack, Notion, Google Docs, or Google Calendar. So you probably have a good idea of how integrating meeting notes with the tools you already use can save a lot of time and effort sharing and storing the information that comes out of meetings. In this post, we’ll do a quick refresh on the importance of sharing meeting information in other tools and cover how to connect Supernormal with Gmail so you can automatically share or file your notes in the email tool you already use! 

The Value of Sharing & Storing Meeting Information

Meetings are an important part of how work gets done. They provide a space for exchanging ideas, solving problems, and making important decisions. However, the real value of meetings lies not only in the time spent together but in how information is generated and shared afterward. Here are some ways sharing meeting information can be so valuable:

  • Ensuring Alignment: Sharing meeting notes and outcomes helps ensure that all team members are on the same page regarding decisions made and action items assigned. This alignment is crucial for avoiding misalignment and fostering a shared understanding of the team's objectives.
  • Promoting Transparency: Openly sharing meeting information promotes transparency within the team. When everyone has access to the same information, it builds trust and encourages a culture of openness.
  • Enhancing Accountability: By sharing meeting notes and action items, team members are held accountable for their commitments. It helps track progress and reminds individuals of their responsibilities, increasing overall accountability within the team.
  • Facilitating Knowledge Transfer: Valuable insights and knowledge often emerge during meetings. By sharing this information, team members who were unable to attend or weren’t invited can benefit from the collective wisdom, fostering continuous learning and growth and defeating dreaded meeting FOMO. 

Integrating Supernormal + Gmail 

Gmail is arguably the most popular email service out there. With Supernormal, you can always choose to automatically share notes with meeting participants but if you want to share them more broadly, format them and send them via email, or if you just want to email them to yourself and store them in the same place you store all your other work, this is the integration for you! With Supernormal’s Zapier integration, now you can automatically transfer your meeting notes into Gmail to share them or store them. Here's a breakdown of how this integration operates and the transformative potential it holds for teams: 

  • Broad Notes Sharing: With Supernormal, you can automatically share notes with other call participants or with a Group. We take this a step further by integrating with Gmail. Now you can instantly share notes into an email and send them to anyone. 
  • Notes Formatting and Sharing: For all our die-hard notetakers who like to format notes before sharing them. Now you can transfer meeting notes into an email, edit, and send them to anyone right from Gmail! 
  • Personal Meeting Notes Repository: Supernormal remains a centralized place for all your meeting notes but we know that you might already use Gmail as your knowledge repository. With this new integration, you can seamlessly store your meeting notes in Gmail so everything is in one place. 

Get Started with Zapier 

With just a few easy steps, you can connect Supernormal with your Gmail using Zapier. With Zapier, you can automatically share meeting notes or any part of notes into an email including the notes link, the gist, summary, and action items. To get started: 

  • Sign in to your Supernormal account or create one if you haven't already.
  • Visit our Zapier integration page and type Google Calendar into the Search for pairing apps search bar 
  • Choose the Supernormal trigger New Meeting Notes
  • Choose a Gmail action from the list. We suggest Send Email in Gmail
  • Choose the notes information you want to send via email and how you want it to appear. 
  • Watch the Magic Happen: Once you've set up your Zap, Supernormal will handle the rest! 

Sharing information from meetings is a powerful way to enhance team collaboration and foster a transparent and productive work environment. The integration with Gmail simplifies and accelerates this, enabling instant sharing of meeting notes, action items, and insights in the tool you already use to communicate with your teammates and store your work. Get started with Supernormal for free today!

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