AI Notetakers  – Which One’s Right for You?

Meetings are where decisions get made, but without the right tools, key takeaways and action items can quickly get lost. That’s why more teams are turning to AI-powered notetakers to capture every detail, summarize conversations, and keep everyone aligned.

Whether you’re in sales, customer success, product, or ops, the best ai notetakers don’t just transcribe your calls, they transform them into searchable, shareable insights.

In this guide, we’ve reviewed the best ai notetakers of 2025, highlighting what each one does best, who it’s for, and how it fits into your workflow.

Let’s get to it.

How we chose these meeting notetaking apps

When creating this list, we focused on practical, real-world utility. Our goal is to help you find the best meeting recording tools for your needs, whether you’re looking for full-video recordings, meeting insights, or the ability to autoshare meeting summaries. Here’s how we made our selections:

• We analyzed third-party ratings and reviews
  We looked at reviews from trusted sources like G2 to understand what real users value (and critique) about each tool. This helped us spot common pain points and standout strengths.
  

• We highlight each tool’s best use case, not just who’s “#1”
  Instead of ranking tools from first to last, we chose to spotlight what each product does best. Some are great for integrating with your CRM and productivity systems, while others shine at generating instant summaries or serving async teams. We believe the best tool depends on how you run your meetings.
  
  

By combining user feedback, real-world experience, and tailored evaluation, we’ve curated a list that helps you make an informed choice faster.

Most Notable AI Notetakers 2025

Fireflies.ai - Best for Automating Follow-Ups and Syncing to Your CRM

Fireflies.ai is one of the best ai notetakers for teams that rely on detailed call insights to drive deals and follow-ups. It joins your meetings automatically, records conversations, and pushes summaries, action items, and searchable transcripts into tools like Salesforce, Notion, and Slack, saving hours of manual data entry.

It’s especially popular with sales, customer success, and RevOps teams that need clean notes synced into their CRM or project tools.

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Features / Highlights:

• AI assistant joins calls and records automatically
• Summarizes and extracts decisions, action items
• Syncs recordings and notes into 50+ tools
• Search across conversations for keywords or topics
  

Pros:

• Deep integration with productivity and CRM tools
• Transcripts are searchable and highlight key insights
  

Cons:

• Bot joins the meeting, which some teams may not prefer
• Occasionally slow to deliver summaries

Pricing:

• Fireflies pricing offers a generous free plan with limited transcription credits and basic features.
  
  • Paid plans start at $10/month per user (Pro) for unlimited transcription and integrations
  • $19/month per user (Business) for advanced collaboration tools, analytics, and CRM syncing. 
  • Enterprise plans with custom security and admin controls are also available on request. Up to 44% discount available for annual billing.

What users say about Fireflies:

“The analysis the AI performs is amazing, and can be adapted based on the insights you're looking to uncover.” - Ethan B, G2

“It’s not perfect. Sometimes the speaker labeling gets it wrong, especially if people talk over each other. Also, if the audio quality isn't great or someone has a strong accent, the transcript might need a bit of manual editing.

Another thing is that some of the more advanced features—like deeper integrations or analytics—are locked behind the higher-tier plans. It’s worth it if you use it a lot, but it can feel limiting if you're just getting started or working with a smaller team.” - Fernando B, G2

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‍Fathom - Best for Instant Summaries

Fathom is an AI-powered meeting assistant designed to streamline the process of capturing and managing meeting content. Compatible with major video conferencing platforms, it automatically records sessions, transcribes conversations in real-time, and generates concise summaries highlighting key points and action items. Its seamless integration with CRM tools like Salesforce and HubSpot ensures that meeting insights are incorporated into existing workflows.

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Features / Highlights:

• Real-time transcription and recording within Zoom, Google Meet, and Microsoft Teams
• AI-generated summaries ready in less than 30 seconds post-meeting
• Integration with CRM tools like Salesforce and HubSpot
• “Ask Fathom” feature enables users to search and extract key insights from recorded meetings

Pros:

• Seamless integration with popular video conferencing platforms
• User-friendly interface with real-time highlights and summaries
• Generous free plan offering unlimited recordings and storage
  

Cons:

• Currently requires a bot to be present in meetings for recording and transcription, which some users might find intrusive
• Limited integration with tools designed for repurposing meeting content

Pricing:

• Fathom pricing includes a generous free plan with unlimited recordings, while advanced AI summaries and collaboration features are available in paid tiers.
  
  • Free Plan: Unlimited recordings and storage, with advanced AI summaries available for the first 5 meetings each month.
  • Premium Plan: $15 per user per month, offering unlimited advanced AI summaries and additional features.
  • Team Edition: Starting at $19 per user per month, includes team collaboration tools and integrations.
    

What users say about Fathom:

“Fathom’s automatic meeting transcription and AI-powered summarization are incredibly accurate and time-saving. The integration with Zoom is smooth, and I appreciate how it organizes key insights, action items, and questions automatically.” - Jaytirth J, G2

“How it tries to join every scheduled meeting when in some cases it is a meeting which does not need to be transcribed or recorded.” - Sebastian, G2 

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Supernormal - Best for fast, shareable meeting summaries that just work

Supernormal is an AI notetaker designed to simplify how teams document meetings. It connects with Zoom, Google Meet, and Microsoft Teams to automatically capture calls, transcribe conversations, and deliver clear summaries with action items.

Meeting notes are organized by speaker, timestamped, and formatted into a clean, shareable document. Everything is stored in a central workspace so teams can quickly search past meetings, follow up on tasks, and stay aligned across projects.

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Features / Highlights:

• Automatic meeting capture across Zoom, Meet, and Teams
• AI-generated summaries with speaker labels
• Action item detection and follow-up notes
• Calendar integration for easy setup
• Searchable workspace to review past meetings
• "Ask Norma" feature lets you quickly extract actionable insights from your meeting notes
  

Pros:

• Notes are structured, accurate, and quick to share
• No installation required to get started
  

Cons:

• Currently works only with supported video platforms
• Limited export formats
  

Pricing:

• Supernormal pricing offers a free starter plan with core recording and transcription features, with additional functionality and storage unlocked through paid plans.
  
  • Starter Plan: Free, includes unlimited meetings across supported platforms and up to 1,000 minutes of storage per user.
  • Pro Plan: $18 per user per month, offering enhanced features and increased storage.
  • Business Plan: $29 per user per month, includes advanced integrations and priority support.

What users say about Supernormal:

"I liked the little pop-up that enabled you to annotate your meetings as you went. I liked how it showed up in the Zoom meeting - it came in as audio rather than video so you could hide the non-video participants so it wasn't in your face." - Jay K, G2

"After finishing the free trial, it's hard to compete with other apps that offer more for free, especially the ones with noise cancellation features" - Verified User, GetApp

tl;dv - Best for Async Teams Who Need Quick Meeting Highlights

tl;dv (short for “too long; didn’t view”) helps teams record and highlight meetings for later. It works with Zoom and Google Meet, allowing users to tag important moments and generate summaries. It is especially helpful for teams working across time zones who rely on async collaboration.

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Features / Highlights:

• Timestamped highlights with AI-generated tags
• Summarizes key takeaways after the meeting
• Share short video snippets or full recordings
• Integrates with Notion, Slack, and Hubspot
  

Pros:

• Designed for async-first teams
• Quick to share and skim meeting content
  

Cons:

• Summary quality can vary depending on meeting clarity
• Works only with Zoom and Google Meet

Pricing:

• tl;dv pricing provides a robust free plan with unlimited recordings and transcripts, with advanced AI capabilities and compliance features available on higher tiers.
  
  • Free Plan: Unlimited recordings and transcripts with basic features.
  • Pro Plan: $29 per user per month, includes advanced AI features and integrations.
  • Business Plan: $98 per user per month, offering enhanced GDPR compliance and team management features.
  • Enterprise Plan: Custom pricing, includes dedicated support and advanced data management.

What users say about tl,dv:

“TL;DV has become my go-to tool for note-taking during meetings and interviews. It’s helped me save time, stay focused on the conversation, and easily revisit key moments without the need for manual transcription. In Human Resources, especially during hiring and candidate evaluations, TL;DV is my best ally.” - Carlos, G2

“The meeting minutes are pretty good. However, the technology still misses context once in a while. Therefore, you have to read through the notes to ensure they accurately reflect the intent of the discussion. I wonder if there is a way to provide more context to meetings, generally, so the notes have that information and are, therefore more accurate.” -Patrick, G2

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Sembly AI - Best for Capturing Decisions and Risks Across Meetings

Sembly AI focuses on extracting real insights from conversations. It captures decisions, risks, and action items automatically and organizes them in a shared team dashboard. It also offers multi-language support and is used across industries including consulting and healthcare.

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Features / Highlights:

• AI-driven summary generation with decision detection
• Tracks action items across teams and meetings
• Multi-language transcription support
• Dedicated workspace for shared team insights

Pros:

• Helpful for teams managing complex meetings
• Supports enterprise workflows with layered access
  

Cons:

• May require some onboarding time to set up workflows
• Not as lightweight as other tools

Pricing:

• Sembly AI pricing starts with a free personal plan that includes limited recording and upload time, with expanded transcription and team features on paid subscriptions.
  
  • Personal Plan: Free, includes 60 minutes of online recording and 60 minutes of upload per month.
  • Professional Plan: $15 per user per month, offers unlimited online meetings and additional features.
  • Team Plan: $29 per user per month, includes team collaboration tools and workspace analytics.
  • Enterprise Plan: Custom pricing, includes advanced security options and unlimited workspace members.
    
    

What users say about Sembly AI:

“Sembly Ai allows me to focsu on the people I am meeting. In just a few minutes after the meeting, I have a saummary, outline, and actionables all ready to go out to the rest of the attendees. No longer am I worreid about missing important details!" - Ariel, G2

“Often, Sembly will attribute a dialog to the wrong speaker. This causes tasks to be incorrectly assigned. There is, however, the ability to edit the transcript to point to the correct speaker.” Ambyr, G2

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Final thoughts on the Best AI Notetakers

The right AI notetaker doesn’t just record your meetings, it remembers them for you. Unlike basic meeting recorders that preserve every word, notetakers are built to surface what actually matters: decisions, action items, and key context you can use right away.

Whether you're looking to sync summaries with your CRM, keep remote teams aligned async, or simply lighten your mental load, there’s a tool in this list to meet you where you work.

If you’re not sure where to start, Supernormal offers a frictionless way to get accurate, structured notes, no video rewatches, no extra steps. Just the right information, at the right time.

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