Project managers today aren’t just juggling timelines and stakeholders, they’re navigating a growing stack of digital tools, especially those now powered by artificial intelligence. Whether you're launching products, running events, managing sprints, or leading cross-functional teams, AI tools can dramatically improve your efficiency and clarity.
Here are 10 of the best AI tools for project managers in 2025, each built to streamline workflows, reduce manual effort, and help teams stay aligned.
1. Linear
AI for: Roadmapping, issue tracking, and product delivery
Linear helps product and project teams plan, track, and execute work quickly. Its clean interface and smart automation features make it a favorite for tech-driven teams.
AI features include:
- Auto-generated timelines and changelogs
- Summarized bug reports and task updates
- Suggested next steps based on project activity
Best for: Fast-moving product or engineering teams.
2. Supernormal
AI for: Meeting notes and action items
Supernormal automatically records your meetings (Zoom, Google Meet, Teams), transcribes them, and sends action-ready summaries.
AI features include:
- Instant meeting notes
- Action item generation
- Calendar-based auto-joining
Best for: Remote teams and busy PMs who need documentation without distractions.
3. ClickUp AI
AI for: All-in-one task and doc management
ClickUp now includes a robust AI assistant that helps generate content, summarize project docs, and even answer workspace-specific questions.
AI features include:
- Auto-generated task lists and SOPs
- Document summarization and rewriting
- Workspace Q&A assistant
Best for: All-in-one teams needing docs, tasks, and timelines in one place.
4. Notion AI
AI for: Docs, planning, and brainstorming
Notion’s AI can help project managers draft specs, outline agendas, and query internal knowledge instantly.
AI features include:
- Smart writing and content generation
- AI search within your workspace
- Quick action-item breakdowns
Best for: Planning-heavy teams, internal documentation, and any text-based assets.
5. Motion
AI for: Smart calendar scheduling
Motion plans your entire day, automatically. It finds time for your tasks around your meetings and adapts in real time.
AI features include:
- Auto-scheduling based on deadlines
- Re-prioritization when things change
- Calendar optimization
Best for: Overloaded PMs managing multiple parallel projects.
6. Forecast
AI for: Project planning, resourcing, and forecasting
Forecast is designed for data-driven decision making. It uses AI to analyze past work and predict project risks and timeline issues.
AI features include:
- Smart resource suggestions
- Risk detection
- Timeline optimization
Best for: Agencies and PMOs with complex scopes and large teams.
7. Wrike with Work Intelligence™
AI for: Automation, prioritization, and analytics
Wrike helps large organizations manage workload, identify risks, and automate task generation based on project inputs.
AI features include:
- Risk prediction
- Smart task generation
- Voice-to-action transcription
Best for: Enterprise or cross-functional teams needing scale, control and an overview of where problems may arise.
8. Asana AI
AI for: Goal tracking and team alignment
Asana’s AI tools help project managers align tasks with goals and automate recurring workflows.
AI features include:
- Natural language task creation
- AI-powered prioritization
- Progress tracking suggestions
Best for: Strategic teams focused on long-term objectives.
9. Trello + Butler
AI for: Lightweight task automation
Trello's Butler adds simple automation to a visual Kanban experience, perfect for quick task updates and reminders.
AI features include:
- Auto-assigning tasks
- Smart card movement
- Rule-based automations
Best for: Simple projects or teams who want visual task flow.
10. Smartsheet AI
AI for: Data-rich project tracking
Smartsheet turns spreadsheets into intelligent project dashboards. With built-in AI, it helps summarize text, generate reports, and predict delays.
AI features include:
- Dashboard generation
- Predictive analytics
- Smart form intake and workflows
Best for: Spreadsheet-heavy teams transitioning into smarter tools.
Final Thoughts: AI Tools for Project Managers
AI is no longer a nice-to-have for project managers—it’s a competitive edge. Whether you're handling timelines, documentation, or task dependencies, the right AI tools can help projects run smoother and faster.
And you don’t need to use every tool listed above. Maybe start small with a meeting assistant like Supernormal, then layer on a task management tool like Asana and a documentation hub like Notion. Before you know it, your projects will be running more smoothly than before, with AI handling a lot of the workload for you.